While the needs vary based on each meeting, the luggage always includes two HD video cameras, a camera con-troller, lights, a video connection, a clicker for speakers to advance slides, a voting system for participants, and 12 push-to-talk microphones. ![]() In fact, Vanneste said that most of his technicians travel with one carry-on suitcase and one checked bag. The audiovisual requirements are limited, and so are the baggage fees. Two technicians travel to each host venue, while a primary technical director sets up wherever the conference chair is located. The chair also contributed to the discussion, monitoring activity and prompting the audience with questions.ĪBBIT organizes about 20 of these multi-hub meetings a year for pharmaceutical and medical-device clients. In addition, a text-based discussion system allowed for virtual conversation among attendees, designed to mimic typical breakout sessions with one difference: Attendees could choose to submit comments anonymously. Attendees voted on questions using an audience response system. A speaker in each location offered a 30-minute presentation, and the chair moderated a discussion after each session while keeping the meeting running on time. “It must be someone who is comfortable interrupting speakers in other locations to make sure that every attendee has a chance to contribute.”Īt a recent multi-hub meeting for oncology professionals, 75 surgeons, chemotherapists, and radiologists gathered in Buenos Aires, Hong Kong, and Seoul, while the chair facilitated from a hospital in London. “Each meeting relies on having a strong chairperson who can keep the conversation moving,” Vanneste said. Under the multi-hub model, attendees are scattered across continents and time zones, with a conference chair at the center of it all to manage the flow. Asking them to leave their care settings is impossible.” “Some of these physicians are performing multiple life-saving procedures each day. ![]() “The limited travel component is a huge piece of what makes this so attractive,” Vanneste said. Instead of boarding planes for a traditional three-day conference, groups of attendees gather in their own hospitals to con-verse with colleagues around the world. Maarten Vanneste, CMM, CMA, president and CEO of Belgium-based ABBIT Meeting Innovators, has focused on tackling attendance challenges for health-care professionals-whose busy schedules can make a live conference experience a luxury-with a concept called a multi-hub meeting. But an emerging model aims to combine the convenience of digital with the camaraderie of a face-to-face environment. We tend to treat digital and in-person meetings as an either/or dynamic-an attendee participates in one or the other. Belgium-based ABBIT Meeting Innovators uses multi-hub meetings to tackle attendance challenges for busy health-care professionals.
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